Bains Financial Services / FAQs

You have questions, we have answers

Frequently Asked

Whether you're exploring our services for the first time or you're a long-time client seeking clarity, our Frequently Asked Questions page is designed to provide quick, reliable insights. If you don’t see what you’re looking for, feel free to reach out—we’re here to help.

Operations Questions

Is your firm completely virtual?

Although we operate as a fully virtual firm, we maintain physical office locations for select in-person appointments. Meetings at these locations are available on a case-by-case basis and can be arranged upon request.

What are your fees and how are they calculated?

Our fees vary based on the complexity of your return and the services you need. We offer transparent pricing and will provide a quote after a brief consultation.

How do I schedule an appointment?

You can book online via our website or Calendly, call us directly at 650-212-6370, or send an email at info@bainsfs.com. We’ll confirm your appointment and send information on what to prepare.

Do you offer virtual consultations?

Yes! We specialize in virtual services and offer secure, convenient consultations via phone or video. You’ll receive the same level of expertise without needing to travel.

General Filing Questions

Can I file my taxes online or do I need to come in?

We offer secure virtual filing options and consultations. In-person appointments are available by request, but most clients find our digital process fast, easy, and convenient.

When are tax returns due?

For most individuals, the deadline is April 15. If it falls on a weekend or holiday, it shifts to the next business day. Extensions are available, but payment is still due by the original deadline.

What happens if I miss the filing deadline?

You may face penalties and interest on any unpaid taxes. If you’re due a refund, there’s no penalty—but you must file within three years to claim it. We can help you file late and minimize any consequences.

What documents do I need to file my taxes?

You’ll typically need your W-2s, 1099s, records of income and expenses, prior year tax returns, and documentation for deductions or credits (e.g., mortgage interest, charitable donations, medical expenses). We’ll guide you through a personalized checklist based on your situation.

Business & Entity Questions

What type of entity should I choose for my business (LLC, S Corp, C Corp)?

It depends on your goals, liability concerns, and tax strategy. We’ll walk you through the pros and cons of each structure and help you choose the one that aligns with your business needs.

What expenses can I deduct as a business owner?

Common deductions include office supplies, travel, marketing, software, professional services, and home office expenses. We’ll help you identify all eligible deductions to maximize your savings.

Do I need to pay estimated taxes?

If you expect to owe more than $1,000 in taxes for the year, you’re likely required to make quarterly estimated payments. We’ll calculate these for you and help you stay compliant.

How do payroll taxes work?

Employers must withhold federal and state taxes from employee wages and remit them regularly. This includes Social Security, Medicare, and unemployment taxes. We offer payroll support and compliance services.